LeavePlanner can reduce your employee absence

Once employees know their absence is being recorded and closely monitored, this is often enough to achieve instant absence reduction, and unlike some absence management systems, LeavePlanner incorporates the Bradford Factor formula to produce an irrefutable record that is calculated in the same way for every employee, turning a complicated and time-consuming manual process into a quick and accurate automated process.

LeavePlanner automates the Bradford Factor calculations

The Bradford Factor is a simple calculation that can be used to highlight frequent, short-term employee sick leave. The score returned by The Bradford Factor calculation can help to identify those individuals within your organisation who may have sickness records worthy of further investigation. LeavePlanner streamlines the Bradford Factor analysis, providing up to date information at the click of a button.

The formula for the Bradford Factor is:

E x E x D = Bradford Factor Score

Where E is the number of episodes of absence and D is the total number of days absent in a rolling 52 week period.

So, for employees with a total of 10 days absence in one year, the Bradford Factor score can vary enormously, depending on the number of episodes of absence involved. For example:

One absence episode of 10 days is 10 points (i.e. 1 x 1 x 10)

Five absence episodes of two days each is 250 points (i.e. 5 x 5 x 10)

Ten absence episodes of one day each is 1,000 points (i.e. 10 x 10 x 10)

The Bradford Factor can be utilised by creating triggers, whereby certain actions are taken when an employee’s Bradford score reaches a certain point. For example, the UK Prison Service has used the following triggers:

51 points – verbal warning.

201 points – written warning

401 points – final warning

601 points – dismissal